Employees Manager & Roles

A Simplified Time Tracking Solution for Employees.
Bidmio revolutionizes the way employees manage their tasks and time. By providing employees with straightforward access to time recording, it enhances efficiency and clarity in daily operations.

As a user-friendly tool, Bidmio offers employees a comprehensive overview of various work-related balances. This includes information about holidays, weekly hours, overtime, and absences. Such a holistic view of their work schedule and entitlements empowers employees to plan better and manage their work-life balance effectively.

Access and Responsibilities

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Centralized and Secure Employee Data Management

Your craft staff are the backbone of your daily tasks. Hence, it’s crucial to have a centralized and secure system for managing all employee data. Bidmio ensures that employees have access to and complete transparency over their own data and records. Easily create, access, and update all employee data and individual agreements within Bidmio. With its secure messaging system, you can facilitate targeted and secure communication among the company staff.

3 reasons to use Bidmio for Employees Management.

Employee Master Data Management:

With Bidmio, managing employee master data becomes efficient and straightforward. This foundational data is essential for all other functions within the system. All employee data is consolidated in one place, ensuring GDPR compliance.

On the employee platform, individuals can access their own data, fostering transparency and empowerment.

Employee Profile & Overview:

The employee overview feature in Bidmio offers a quick glance at new, current, and former employees. It consolidates all essential information for easy access, including contact details and attendance status.

Each employee in Bidmio has a detailed profile showing master data, agreement foundations, and summaries of hours and absences.

Role-Based Access Customization:

Different functions are accessible based on the role assigned to each craftsman. Craftsmen can easily view their schedules, specific task instructions, and their own personal information. Workshop Managers handle job scheduling approvals, maintain artisan and project records, and facilitate the integration of new craftsmen into the system.
Additional specialized roles can be assigned to skilled artisans and specialists within the team as needed.

1. Communication and Contacts:

Effective and precise communication can be challenging in a busy environment, with important information often getting lost. Bidmio messaging function enables cross-company or network-wide communication. Messages can be sent to individual or multiple employees with receipt confirmation. The contact list provides easy access to partner and contact person information within the company.

- Clear overview of all employees
- Easy access to individual employee data
- Attendance status monitoring
- GDPR-compliant data storage and deletion
- Individual employee profiles with detailed information
- Continuous data and summary updates
- Summaries based on current collective agreements
- Transparency for both employee and administrator
- Easy creation and maintenance of individual employee agreement foundations
- Facility to plan future changes in agreement foundations
- Assurance that all summaries are based on current agreements

Roles and Rights in Bidmio: Tailoring Access and Responsibilities.
Role-Based Access and Opportunities in Bidmio.

In Bidmio, a specialized tool for craftsmen businesses, the access and capabilities of each employee are defined by their specific role within the system. This role-based approach ensures that each team member, from apprentices to master craftsmen, has the right level of access and functionality to perform their tasks effectively.

Owners: Typically designated to the business owner or lead craftsman, this role provides full access to all the features within Bidmio, enabling complete management of the business operations.
Managers: These roles may include Workshop Manager, Safety Officer, HR Manager, and Quality Assurance Supervisor, each with specific responsibilities and access rights.
Employees – Workshop Manager Role: The Workshop Manager role is crucial in a craftsmen business. Usually undertaken by a senior craftsman or a workshop coordinator, this role involves managing job schedules, maintaining artisan and project data, and guiding new craftsmen in using the system. Bidmio is an invaluable tool for the Workshop Manager, streamlining daily management tasks.

Role-Based Access Customization in Bidmio

Different functions within Bidmio are accessible based on the role assigned to each craftsman.
Craftsmen can easily view their schedules, specific task instructions, and their own personal information.
Workshop Managers handle job scheduling approvals, maintain artisan and project records, and facilitate the integration of new craftsmen into the system.
Additional specialized roles can be assigned to skilled artisans and specialists within the team as needed.

Bidmio’s role-based system is specifically tailored for the complexities and intricacies of craftsmen businesses, ensuring that each team member has the access and tools necessary for their role. This not only boosts efficiency but also fosters a well-organized and secure working environment for artisans.

Versatile and Accessible on Multiple Devices.

Flexibility is a key advantage. It is designed for ease of use on various devices, including local PCs, mobile phones, tablets, and iPads. This multi-platform compatibility means that employees can access and manage their time and tasks conveniently, whether they are on the production floor, in the office, or on the go.

Employee assigned materials

Add employee screen

Employees details screen

Employees overview

What is employees management?

Employee management, often a key function within human resources (HR), involves overseeing all aspects of employees’ work life within an organization. It’s a broad area that includes several key components:

Recruitment and Hiring: Identifying staffing needs, attracting, interviewing, and hiring new employees who fit the organization’s culture and skill requirements.
Onboarding and Training: Introducing new hires to the company culture, policies, and their specific roles. This also includes ongoing training and professional development for all employees to enhance their skills and knowledge.
Performance Management: Regularly assessing employee performance through evaluations, providing feedback, setting objectives, and discussing career progression. This process aims to ensure that employees’ work aligns with the company’s goals.
Compensation and Benefits: Developing and managing salary structures, bonus programs, and benefits packages that attract and retain talent, while also aligning with the organization’s budget and policies.
Employee Relations: Maintaining positive relationships between the employer and employees. This involves addressing and resolving workplace conflicts, ensuring a safe and healthy work environment, and promoting job satisfaction.
Compliance with Labor Laws: Ensuring that the organization adheres to all employment-related laws and regulations. This includes fair hiring practices, workplace safety standards, wage laws, and anti-discrimination laws.
Workforce Planning and Strategy: Analyzing the organization’s long-term goals and ensuring that the workforce is appropriately structured and sized to meet these goals.
Employee Retention: Implementing strategies to keep valuable employees within the organization, which can include career development opportunities, positive workplace culture, and recognition programs.
Termination: Handling the process of employee exits from the organization, whether voluntary (resignation) or involuntary (layoffs, dismissals), in a manner that respects the employee’s dignity and complies with legal standards.

Effective employee management requires a blend of good interpersonal, organizational, and strategic skills. It’s about creating an environment where employees can thrive and contribute effectively to the organization’s success.