Question 1

How does automatic material ordering work?

Accepted Answer

You set a minimum stock level for each material (e.g. 50 kg of cement). When stock falls below that threshold, the system automatically creates a draft order or sends it directly to your preferred supplier. For high-value items you can require approval before the order is sent.

Question 2

Can I track materials across multiple job sites at once?

Accepted Answer

Yes, the system lets you track materials across an unlimited number of locations — warehouses, job sites, and vehicles. Transfers between locations are logged automatically by scanning a QR code. You always know where every item is and what stock levels are at each location.

Question 3

How does QR code tracking work?

Accepted Answer

When materials arrive, you print or stick a QR code on the packaging. To log an issue or consumption, just scan the code with your phone — the system instantly records the movement. No manual entry is needed, which minimises the risk of errors.

Question 4

Can I compare prices from different suppliers?

Accepted Answer

Yes, you can store multiple suppliers for each material type along with their price lists. When creating an order you see a price comparison and can choose the best deal. The system also tracks price history, which helps when negotiating contract rates.

Question 5

Does materials tracking connect to invoicing?

Accepted Answer

Yes, material costs flow automatically into the job and Bidmio's built-in accounting module. When you issue an invoice, the system adds material costs based on actual consumption. This eliminates manual re-entry and billing errors.

Question 6

Can I export material consumption data?

Accepted Answer

Yes, all data on consumption, orders, and costs can be exported to PDF, Excel, or CSV. Reports are useful for internal reporting and for clients who want a detailed breakdown of material costs on a job.

Comprehensive materials tracking

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