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Expenses On the Go

"Submit On the Go" When you submit a travel expense or other expense report, it's easy to snap a picture of the receipt with your phone. The receipt is then stored in your Bidmio inbox, from where you can submit it as an expense or travel claim.
The frustration of having pockets full of crumpled receipts is a thing of the past – now, you can complete your expense report in no time and discard the receipt.

Take a picture with the phone and send it directly

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Expenses On the Go

Managing cash outflows and tracking payments made through both company and personal cards can be challenging.

For businesses with employees who frequently work off-site, like craftspeople or consultants, this becomes even more complex.

In the modern era, where smartphones are ubiquitous, quickly snapping a photo of a receipt and emailing it to the bookkeeper is a common practice. However, this process, from entry to approval and posting in the financial system, can be cumbersome and inefficient, especially when dealing with a pile of receipts. The traditional method of attachment management is not only time-consuming but also prone to errors, such as lost or illegible receipts.

Bidmio app revolutionizes this process with its digital tools, streamlining the management of outlays made via private or company cards. This includes expenses for driving, per diems, and VAT refund vouchers. The app allows users to instantly capture a receipt, input relevant information, initiate the approval process, and monitor the status of each submission. Upon approval, expenses are seamlessly transferred and recorded in the financial system. This significantly reduces the administrative load on bookkeepers, as information is consistently logged by the employees incurring the expenses.

3 reasons to use digital expense management from Bidmio

1

App on the phone

App on the phone – Save your receipt immediately in the Bidmio app on your phone. You simply take a picture with the app, add any notes and save.

2

Approve with one click

Employees send disbursements for approval with one click, just like with the driving trip logs. And it is just as easy to approve for the administration.

3

Outlay handling in 5 minutes

Don’t let employees’ private expenses derail your budget or your cash flow.

1. Empower your team with our state-of-the-art mobile time tracking app:

Balances for Comprehensive Management

Set up balances for vacation time, flextime accounts, compensatory time, as well as balances for sick hours, driven kilometers, vacation days, and more. In the web interface, you can view the balances for all your employees, providing a comprehensive overview of various time and resource allocations.

    • Vacation time
    • Flextime accounts
    • Compensatory time
    • Sick hours
    • Vacation days
    • Driven kilometers

Hourly registration with different hourly rates

Do you need to register different hourly rates? No problem. Bidmio supports the various needs for recording time:

    • Normal hours
    • Overtime
    • Weekend work

Easily Plan Shifts, Projects, and Vacations

Effortlessly schedule shifts, project work, and holidays. Planned activities then appear as a reporting suggestion in the app.

A Comprehensive Solution for Vacation and Absence Management

With Bidmio’s absence management system, you can easily and quickly record absences, sickness reports, and vacations.

Beyond the simplicity of logging vacation and absence days, it’s easy to gain an overview of employee absences. The system’s flexible reporting makes it easier for managers to maintain an overview and enables employees to keep track of their own vacation usage, absence records, and flex balance. All of this can be done with just a few clicks and on the go using your mobile phone.

Main time tracking screen

Time tracking in calendar

Employee work log screen

Timer running in dashboard 

Frequently Asked Questions (FAQs) about Bidmio’s Time Tracking

Can I try Bidmio's Time Tracking feature for free?

Yes, Bidmio offers a 14-day free trial for its Time Tracking feature, with no need for credit card details or binding commitments.

What additional features does Bidmio offer for managing employee time?

Bidmio provides a comprehensive management system including balances for vacation time, flextime accounts, compensatory time, sick hours, driven kilometers, and different hourly rates like normal hours, overtime, and weekend work.

Can Bidmio assist in shift, project, and vacation planning?

Yes, Bidmio enables effortless scheduling of shifts, project work, and holidays, with planned activities appearing as reporting suggestions in the app.

How does Bidmio manage vacations and absences?

With Bidmio’s absence management system, recording absences, sickness reports, and vacations is straightforward. It provides a clear overview of employee absences and allows for easy tracking of vacation usage, absence records, and flex balance.

What Defines a Time Tracking System in craft sector?

In the craft sector, a time tracking system is a tool or method used to record and manage the time spent on various crafting projects or tasks. This sector, known for its unique, often handmade products, requires meticulous attention to detail and time management. The definition of a time tracking system in this context encompasses several key elements:

Key Features of Time Tracking Systems in the Craft Sector

  1. Project-Specific Tracking: Since crafts often involve multiple projects simultaneously, a time tracking system in this sector should allow artisans to log time against specific projects or products.

  2. Task Breakdown: The ability to break down projects into smaller tasks or stages is crucial. For example, a furniture maker might track time separately for design, sourcing materials, crafting, finishing, and delivery.

  3. Material Usage and Cost Integration: Tracking the time spent on a project should also integrate with the materials used. This helps in calculating the total cost of production and setting appropriate pricing.

  4. Customizability: The diverse nature of craftwork requires a time tracking system that can be customized to various types of crafts, such as pottery, textile, woodworking, or jewelry making.

  5. Quality Focus Over Quantity: Unlike other sectors where productivity might be measured by the quantity of output, in crafts, the focus is often on the quality and uniqueness of each piece. Time tracking systems should accommodate this focus.

  6. Ease of Use: Craftsmen and artisans might not be tech-savvy, so a user-friendly interface that simplifies the process of tracking time without disrupting the creative process is essential.

The Significance of Time Tracking in Project Management: Why is it Critical?

Time tracking is essential in project management for several key reasons:

  1. Resource Management: It helps in allocating the right amount of time and personnel to tasks, ensuring efficient use of resources.

  2. Productivity and Efficiency: Time tracking identifies areas for process improvement, enhancing overall productivity and discouraging time wastage.

  3. Cost Management: Accurate time tracking is vital for staying within budget, especially in projects where billing is based on hourly work.

  4. Project Planning: Historical time data aids in creating more realistic project schedules and timelines, reducing the risk of missed deadlines.

  5. Accountability and Transparency: It fosters a culture of accountability among team members and provides transparency for clients and stakeholders.

  6. Client Satisfaction: Transparent billing based on tracked time builds client trust and satisfaction.

  7. Work-Life Balance: Helps team members maintain a healthy work-life balance by delineating clear work hours.

In summary, time tracking is critical in project management for efficient resource use, cost management, improved productivity, accurate planning, accountability, client trust, and maintaining work-life balance.

Can Bidmio Software Outshine Excel in Time Tracking?

Indeed, Bidmio time tracking software emerges as a superior, more dynamic alternative to traditional Excel spreadsheets. It excels in minimizing errors, offering instantaneous insights, and promoting seamless accessibility and collaboration, all while being tailor-made to cater to the evolving demands of contemporary project management.

Enhancing Project Productivity with Time Tracking: How Does it Work?

Bidmio software illuminates the distribution of time across tasks, pinpointing and rectifying inefficiencies. This ensures that team members are aligned with high-priority tasks, thereby elevating the overall effectiveness and success of projects.

What is Time Tracking?

Time tracking is a method used to record the amount of time spent on tasks or projects. It is a critical tool for project management, personal productivity, and organizational efficiency. Time tracking can be done manually through logbooks or spreadsheets, or automatically using specialized software. This article explores what time tracking is and its advantages.

Definition and Purpose of Time Tracking

Time tracking involves the process of recording and analyzing the time spent on various activities. Primarily used in a professional context, it helps in monitoring work hours, project progression, and employee productivity. It’s especially crucial in industries that bill clients by the hour, like law, consulting, and creative agencies.

Advantages of Time Tracking

  1. Improved Productivity: By monitoring how time is spent, individuals and teams can identify areas of inefficiency and take steps to optimize their work processes. This leads to a more productive workflow.

  2. Enhanced Project Management: Time tracking provides valuable insights into the progress of projects. It helps managers understand how long tasks take and aids in more accurate project planning and deadline setting.

  3. Accurate Billing and Transparency: For businesses that charge by the hour, time tracking ensures accurate and transparent billing. Clients appreciate knowing that they are being billed fairly for the actual work done.

  4. Data-Driven Decision Making: The data collected from time tracking can inform strategic decisions, such as staffing requirements, budget allocations, and project feasibility.

  5. Employee Accountability and Autonomy: When employees track their time, they become more aware of their work habits and productivity. This accountability can lead to improved performance and a sense of autonomy as employees manage their time more effectively.

  6. Work-Life Balance: By tracking time, individuals can ensure they are not overworking and maintain a healthy work-life balance. This is crucial for long-term employee well-being and retention.

Conclusion

Time tracking is more than just a tool for measuring hours; it’s a strategic approach to work management. Its advantages extend from improved productivity and project management to accurate billing, better decision-making, employee satisfaction, and work-life balance. Implementing time tracking, whether in a personal or professional context, can lead to significant benefits and enhanced overall efficiency.

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