How to Digitalize Your Construction Company in 90 Days

Workers forget to log time, write illegible notes, or lose paper timesheets. At €35/hour average rate, a 10-person company loses €2,000-6,000 monthly.

When invoices go out 2-3 weeks late instead of immediately, cash flow suffers. Some invoices get forgotten entirely.

Without real-time tracking, you only discover a project lost money after it is finished. By then it is too late to adjust.

Good workers leave companies with chaotic processes. Replacing one skilled worker costs €10,000-20,000 in recruitment, training, and lost productivity.

Office staff spending 15-20 hours weekly on data entry, chasing timesheets, and correcting errors. That is a part-time salary for non-productive work.

Set up accounts, configure basic settings, add employees. Run the system parallel with your current process - do not replace anything yet. Goal: Everyone can log in and navigate the app.

Start recording all hours digitally. Keep paper backup initially. Compare digital vs paper records to catch issues. Goal: 80% of hours captured digitally.

Create all active projects in the system. Assign workers to projects. Start tracking hours against specific projects. Goal: Real-time visibility into project hours.

Begin logging materials used on each project. Connect with supplier catalogs if available. Goal: Complete cost picture per project.

Generate first invoices from the system. Connect to your accounting software. Goal: Invoice cycle time reduced by 50%.

Review dashboards and reports. Identify remaining pain points. Fine-tune workflows. Goal: Team using system as primary tool, paper eliminated.

Ask workers what frustrates them most. Late paychecks because timesheets were lost? Not knowing where to go next? Position the software as solving their problems, not just management tracking them.

Identify 2-3 employees who are tech-comfortable and respected by peers. Train them first. Let them help others. Peer support is more effective than boss mandates.

The app must be simpler than paper. If logging time takes more than 30 seconds, adoption will fail. Choose software designed for construction workers, not office employees.

Within the first month, demonstrate a concrete benefit. Faster paychecks, finding documents instantly, knowing tomorrow's schedule today. Early wins build momentum.

Expect complaints for 4-6 weeks. Listen to legitimate issues and fix them. But do not allow workers to simply refuse. After the transition period, the old way is no longer an option.

If the mobile app is an afterthought, your field workers will not use it. The app should be the primary interface, not a limited companion to desktop.

Construction sites often have poor connectivity. The app must work without internet and sync when connection returns.

Your workers should be able to use core features within 10 minutes of first opening the app. If it requires training videos, it is too complex.

Software in your language with local support team. When something goes wrong at 7 AM, you need help from someone who understands your context.

Must connect to your accounting software to avoid double entry. Check specific integrations before committing.

Beware hidden costs for support, integrations, or additional users. The monthly price should include everything you need.

Implementing time tracking, project management, invoicing, inventory, and CRM simultaneously overwhelms everyone. Start with one module, master it, then expand.

The software with the most features is not the best choice. The best choice is software your team will actually use every day.

Rolling out to everyone immediately means problems affect everyone. Start with one team or project, work out issues, then expand.

Someone must be responsible for the implementation. If it is everyone's job, it is no one's job.

Productivity typically drops in the first month as people learn. Real benefits appear in month 2-3. Do not give up too early.

Workers on the ground see problems you do not. Create a channel for feedback and act on legitimate concerns quickly.

If paper remains an option, people will use it. Set a firm date when paper processes end. Parallel systems cause confusion and extra work.

Compare billable hours recorded now vs. 3 months ago. Target: 10-15% increase in captured hours.

Days from project completion to invoice sent. Target: Under 3 days (down from 2-3 weeks).

Difference between estimated and actual project profit. Target: Within 5% of estimate.

Weekly hours spent on data entry and paperwork. Target: 50% reduction.

Simple monthly survey. Workers who feel organized and supported perform better and stay longer.

Workers log hours in under 30 seconds. No complex forms, no confusion. Just tap, select project, done.

Full functionality without internet. Data syncs automatically when connection returns.

Real people who understand construction, available when you need help.

One price includes all features, all users, all support. No surprise costs.

We help you set up and train your team at no extra cost. Your success is our success.

Test with your real team on real projects before committing. No credit card required.