Material Registration Without Hassle – Get Everything on the Invoice
Digital material registration for craftsmen – save time and get control of finances
Forgotten materials cost money. Every time a screw, pack of screws, or roll of cable isn't on the invoice, you lose revenue. And it happens more often than you think – especially when you're under pressure, busy, or using paper to keep track.
Why Material Registration is Important
As a craftsman you know it: A roll of cable here, some windows there, and small items from the van. When the project is done, everything must be registered and invoiced. But if you do it manually – with notes, slips, or in your head – something always goes wrong.
This means lost revenue, lower profit margin, and unhappy customers when the invoice doesn't match.
💰 📊 Up to 15% of material costs are forgotten by craftsmen who don't use digital registration.
What is Material Registration?
Material registration is the process of tracking all materials used on a project – and ensuring they are invoiced correctly.
This includes:
1Goods from supplier
e.g. cabinets, pipes, cables
2Materials from own warehouse
e.g. screws, paint, tape
3Small items and consumables
Everything used on site
4Extra materials bought on site
e.g. hardware store or gas station
With digital material registration, everything is registered continuously – on-site, during work. This ensures nothing is forgotten and the invoice is always correct.
How Digital Material Registration Works in Bidmio
Bidmio makes material registration easy and fast – directly from mobile. Here's how it works:
1. Open the project in the app
The worker opens the work project in the Bidmio app on their phone.
2. Add materials
They can scan barcodes, search in supplier catalog, or enter manually. Everything is saved directly to the project.
3. Take photos and receipts
Upload receipt and before/after photos of materials. Everything is saved as documentation.
4. Automatic invoicing
When the project is done, all materials are automatically transferred to the invoice draft. One click – and the invoice is ready.
No paper, no forgotten items, and full control from start to finish.
Benefits of Digital Material Registration
1You don't lose revenue
Everything is registered on-site, so no items are forgotten. This means higher invoice amounts and better profit margin.
2You save office time
No manual entry afterwards. Everything is already registered when the project closes.
3You get full documentation
Photos, receipts and notes are saved automatically. You can prove what was used – if the customer has questions.
4You get better overview
See exactly what was used on each project, each customer and each employee. This gives you insight into where the money goes.
5You avoid errors
No typos, no illegible notes. Everything is digital and traceable.
Why Craftsmen Lose Money on Materials
There are three main reasons why materials don't get invoiced:
1. Materials are forgotten
The worker forgets to write down what they used. Or the slip disappears. Result: lost revenue.
Solution: Register on-site via app – nothing gets forgotten.
2. Prices entered incorrectly
When materials are registered manually, errors occur. Wrong prices, wrong quantities or wrong unit (pcs vs. meter).
Solution: Scan or search directly in supplier catalog – prices and units are always correct.
3. No traceability
If a customer disputes the invoice, you have no documentation. You can't prove what was used.
Solution: Take photos and save receipts in the app – full traceability.
With digital material registration, you solve all three problems at once.
How to Get Started with Material Registration in Bidmio
Setup takes less than 10 minutes. Here's what you need to do:
1. Create an account
Start a free trial on Bidmio.dk – no credit card required.
2. Import your product catalog
Bidmio can get prices directly from Solar, Brødrene Dahl, AO Johansen and other suppliers. Or upload your own catalog.
3. Add employees
Invite your workers to the app. They download Bidmio on their phone and log in.
4. Create first project
Create a work project in the system and assign it to an employee.
5. Register materials
The worker registers materials via the app during work. Everything is saved automatically.
That's how simple it is. And already after the first week you'll notice the difference.
Bidmio's Material Module – Features
Bidmio is built for craftsmen. Here are the material module features:
- 📱 Mobile registration: Register materials directly from phone – no paper.
- 📷 Documentation: Take photos of materials and receipts – everything is saved to the project.
- 🔍 Supplier catalog: Search and scan items directly from Solar, Dahl, AO Johansen etc.
- 📦 Warehouse management: Track own warehouse and automatically record consumption.
- 💰 Automatic prices: Prices are fetched automatically from supplier – no errors.
- 📊 Real-time profit margin: See profit margin per project during work.
- ✅ Offline function: Register even without internet – data syncs later.
📱 Mobile registration
Register materials directly from phone – no paper.
📷 Documentation
Take photos of materials and receipts – everything is saved to the project.
🔍 Supplier catalog
Search and scan items directly from Solar, Dahl, AO Johansen etc.
📦 Warehouse management
Track own warehouse and automatically record consumption.
💰 Automatic prices
Prices are fetched automatically from supplier – no errors.
📊 Real-time profit margin
See profit margin per project during work.
✅ Offline function
Register even without internet – data syncs later.
Building Parts – Templates for Recurring Tasks
Have tasks that repeat? E.g. kitchen installation, bathroom or windows? With building parts you can create templates, so materials are automatically added when you start a project.
Example: Standard Kitchen Installation
- Kitchen cabinets (10 pcs)
- Countertop (3.6 m)
- Sink and faucet
- Range hood
- Screws and fittings (set)
You create once – and use always. It saves time and ensures nothing is forgotten.
🎯 Perfect for standard tasks – save time and avoid errors.
Example: Economic Effect of Material Registration
See what digital material registration can mean for your bottom line:
NordByg ApS (plumber and electrician)
Before Bidmio
Revenue: €3.5M/year
Forgotten materials: approx. 12%
Lost revenue: ~€420,000/year
Office time: 8 hours/week
After Bidmio
Revenue: €3.9M/year
Forgotten materials: 2%
Increased revenue: +€400,000/year
Office time: 2 hours/week
Result: +€400,000 in revenue + 6 hours/week saved = better finances and more time for craftsmanship.
Conclusion
Material registration isn't about making work harder – it's about making it easier. With digital registration you get rid of paper, errors and forgotten items. You invoice more, earn more and have better control of finances.
- ✅ No forgotten materials
- ✅ No errors in invoice
- ✅ Full documentation
- ✅ Better profit margin
- ✅ Less office time
Common Problems with Manual Material Lists
| Problem | Consequence |
|---|---|
| Notes and slips get lost | You lose revenue |
| Prices entered incorrectly | Errors in invoice and bookkeeping |
| Materials forgotten | Lower profit margin |
| No traceability | You don't know what was used where |
| Too much office time | Everything must be entered afterwards |
Benefits of Digital Material Registration
With Bidmio, material registration becomes easy, accurate and automatic – directly from mobile.
| Function | Description | Benefit |
|---|---|---|
| No forgotten items | Worker registers on-site, everything gets on the invoice | Higher revenue and correct invoicing |
| Saved office time | Registration in app during work | No manual entry afterwards |
| Documentation | Photos of used materials and receipts | Full traceability and documentation |
| Traceability | See exactly what was used where and when | Better overview and control |
| Automatic invoicing | Materials transferred directly to invoice draft | No forgotten items, correct invoicing |
| Better finances | Real-time calculation of profit margin per project | Higher profit margin and transparency |
Frequently Asked Questions
What Our Customers Say
"We were losing thousands monthly on forgotten materials. With Bidmio everything is registered – and our profit margin increased by 8%."
Klaus Nielsen
Master Plumber, Aalborg
"Before we had to enter everything afterwards. Now we register on-site – and the invoice is ready when the project closes."
Maria Sørensen
Electrician, Copenhagen
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