Order Management for Painters – from quote to final delivery
Get control of projects, time, and invoicing with Bidmio
As a painter, it's not just about colors, brushes, and finish – but planning, oversight, and finances. Every day you juggle quotes and measurements, customer agreements and schedules, apprentices and subcontractors, plus documentation, invoices, and delivery. When all of this is managed manually through emails, paper, and Excel, you quickly end up with chaos, delays, and lost revenue.
What does order management mean for painting companies?
Order management is about having complete oversight of all your jobs – who does what, when, and at what price. In practice, it covers the entire process from when the customer calls, through work execution, to invoice sending.
How Bidmio works for painters
1. Create job in seconds
When a customer orders a job, you create the job directly in Bidmio: customer, address and type (e.g., 'moving apartment', 'facade', 'office'), description and price (fixed or hourly), start date and responsible employee. The job immediately appears in your planning calendar and in the apprentice's app.
2. Schedule employees and tasks
Drag & drop planning makes it easy to see who is available when, move tasks between days, and group employees in teams. You can also add color codes (e.g., green = interior work, blue = exterior). The system automatically sends a message to the apprentice.
3. Track hours and materials directly in the app
Each employee logs time on the job: start/stop hours, add materials (paint, tape, covering, etc.), take pictures of the work, and get the customer's signature. Everything syncs automatically to the office – no paper slips.
4. Document the work professionally
Bidmio makes it easy to document with before and after pictures, notes and comments, customer signature on site, and automatic PDF report for delivery. Perfect for contracts, housing associations, or commercial agreements.
5. Invoice without hassle
When the job is completed, the system automatically creates an invoice draft. Hours, materials, and prices are retrieved directly – ready to send to e-conomic, Dinero, or Uniconta. No manual entry – no forgotten hours.
Examples of painting jobs in Bidmio
Financial management for painters
Financial overview is often a blind spot in the industry. With Bidmio you can track profit margin per job while the work is ongoing.
You can see where you earn the most – and adjust prices or time spent on the next job.
Example checklist for painting work
1Surface checked
✅ With photo – OK
2Filling completed
✅ With photo – 2 coats
3Primer applied
✅ With photo – Even
41st and 2nd coat painted
✅ With photo – OK
5Coverage and finish
✅ With photo – 100%
6Customer signed
✅ Approved
Painting company with 6 employees
Benefits for painting companies
1Better overview
Fewer errors and delays
2Faster invoicing
No forgotten hours/materials
3Better finances
+10% profit margin
4Less administration
Save 4–6 hours per week
5Professional delivery
More satisfied customers
6GDPR and security
Everything stored in EU
The classic challenges in the painting trade
| Problem | Consequence |
|---|---|
| Slips and notes get lost | You lose hours and materials on the invoice |
| No planning overview | Jobs are overlooked or double-booked |
| Incomplete invoicing | Lower profit margin and lost revenue |
| Missing documentation | Difficult delivery and complaints |
| Many small jobs | Time-consuming administration |
| Customer changes | Confusion on site and extra work |
Features that make Bidmio ideal for the painting trade
Bidmio is built for tradespeople – and adapted to the needs of the painting trade.
| Function | Description | Benefit |
|---|---|---|
| Calendar & planning | Drag & drop planning with color codes | Easy to manage daily tasks and assign jobs |
| Time tracking | Apprentices log hours directly in the app | No forgotten hours – everything is recorded |
| Material tracking | Add paint, tape, brushes, filler | Everything goes on the invoice – no losses |
| Photo documentation | Take before/after pictures and notes | Professional delivery and fewer complaints |
| Customer signature | Customer signs directly in the app | Documented approval on site |
| Invoicing | Automatic invoice draft to e-conomic/Dinero | Save time and avoid errors – get paid faster |
| Finance & profit margin | Track earnings per job in real-time | Full financial control and better profitability |
Frequently Asked Questions
What Our Customers Say
"We've increased our invoiced hours by 12% – just because we now capture everything."
Thomas Nielsen
Nielsen Painting, Aalborg
"No more slips in the van. Everything is digital and customers love the PDF reports."
Maria Larsen
Larsen Painting ApS, Copenhagen
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