Question 1

How does asset tracking with QR codes work?

Accepted Answer

During asset registration, the system generates a unique QR code that you can print and attach directly to the equipment. During inventory or handover, simply scan the code with your mobile and instantly see all information about the item. You can confirm presence, record condition or create a handover protocol. Inventory is thus much faster and more accurate.

Question 2

Does the system support different types of depreciation?

Accepted Answer

Yes, the system supports all common depreciation methods according to accounting standards - straight-line (uniform) and accelerated depreciation. You can track tax and accounting depreciation separately. For each item you see the acquisition cost, depreciation period, amount of annual depreciation and current residual value. All calculations are automatic.

Question 3

Can I track assets at multiple construction sites?

Accepted Answer

Yes, the system allows you to record assets at an unlimited number of locations - construction sites, warehouses, offices, etc. For each item you see the current location and complete history of transfers between locations. When transferring between construction sites, you can create a handover protocol with photos and signatures of responsible persons.

Question 4

How does maintenance and service planning work?

Accepted Answer

For each asset you can define a service plan - maintenance intervals, inspections, technical checks. The system will automatically alert you by email or notification well in advance (e.g. 2 weeks before the deadline). For each service you record what was done, how much it cost and when the next one is scheduled. You thus have a complete service history.

Question 5

Can I track costs associated with each asset?

Accepted Answer

Yes, the system records all operational costs - service, repairs, spare parts, fuel, insurance, taxes, leasing. For each item you see total costs over its lifetime and breakdown by cost type. This helps you decide when it's more cost-effective to buy a new machine than constantly repair the old one.

Question 6

How does inventory control work using the mobile app?

Accepted Answer

You download the Bidmio mobile app, log in and activate inventory mode. You walk through the warehouse or construction site and scan QR codes on equipment. The system immediately confirms the presence of the item. After completion you see an overview - which items are in place and which are missing. You can generate an inventory protocol. The entire process takes a fraction of the time compared to manual inventory.

Question 7

Can I assign assets to specific employees?

Accepted Answer

Yes, you can assign assets (tools, equipment, phones, laptops) to specific employees. Upon receipt you create a protocol with photos and signature. You always know who has what borrowed. Upon termination of employment, the system displays a list of items that the employee has received and needs to return.

Question 8

How does integration with accounting work?

Accepted Answer

All data needed for accounting - acquisition costs, depreciation, residual values - you can export to formats compatible with accounting systems (Excel, CSV). Exports contain all necessary data including accounting codes and can be directly imported into most accounting software. This eliminates errors from manual entry.

Question 9

What happens when assets are lost or damaged?

Accepted Answer

In case of loss or damage, you create a record of asset disposal indicating the reason (loss, damage, end of life, sale). The system automatically calculates the residual value at the disposal date and generates the necessary documentation for accounting. You can record who was responsible for the item at the time of loss, which is important for potential damage recovery.

Digital company asset management

Start digitalizing your construction business today