Question 1

How does automatic maintenance planning work?

Accepted Answer

When adding a machine to the system, you set interval maintenance - for example, every 100 operating hours or every 3 months. The system tracks operating hours and time, automatically calculates the date of next maintenance and sends you a reminder via email or in the app. After performing maintenance, you enter a record and the system automatically schedules the next date.

Question 2

Can I use the system on a mobile phone?

Accepted Answer

Yes, Bidmio is a fully responsive web application optimized for mobiles and tablets. All equipment management functions are available in the mobile version - you can scan QR codes on machines, photograph faults, record maintenance and access service history directly from the construction site.

Question 3

How do QR codes on machines work?

Accepted Answer

After adding a machine to the system, you generate its unique QR code, which you print and apply to the machine. When scanning the QR code with mobile, the machine's registry card immediately opens with complete history, service records, technical documentation and ability to quickly report a fault or record maintenance.

Question 4

Can I track operating hours of machines?

Accepted Answer

Yes, the system allows recording operating hours manually or automatically (when connecting machines via telemetry). Based on operating hours, maintenance dates are automatically calculated and you can evaluate actual equipment utilization on different projects.

Question 5

How are calibrations of measuring instruments recorded?

Accepted Answer

When adding a measuring instrument, you set the calibration interval (for example, every 1 year). The system automatically alerts about upcoming certificate expiration. After performing calibration, you upload a new calibration protocol and enter the validity date - the system automatically schedules the next calibration.

Question 6

Can I register rented equipment?

Accepted Answer

Yes, the system distinguishes between owned and rented equipment. For rented equipment, you can record rental supplier, rental costs, contract terms and return date. All maintenance and faults are recorded the same way as for owned equipment.

Question 7

How are maintenance costs recorded?

Accepted Answer

For each service record, you enter costs broken down into labor, spare parts and other expenses. The system automatically summarizes total costs for each machine and you can evaluate cost-effectiveness of individual machines, identify those with high costs and optimize your fleet.

Question 8

Can I register hand tools?

Accepted Answer

Yes, the system is suitable for registering all types of equipment - from heavy machinery through power tools to hand tools. You can create categories (e.g. 'Hand Tools', 'Power Tools', 'Measuring Equipment') and set different registry requirements for each category.

Question 9

How does tool lending to workers work?

Accepted Answer

The worker scans the QR code on the tool, confirms receipt (electronic signature) and the tool is assigned to their name. Upon return, they scan the QR code again and confirm return. The system records lending history and alerts about unreturned tools after a certain time.

Question 10

Can I create templates for maintenance actions?

Accepted Answer

Yes, for each machine type you can create a maintenance template with specific checkpoints (e.g. oil check, filter replacement, brake fluid check, etc.). When performing maintenance, you just check off individual points and add any notes.

Question 11

Does the system support integration with accounting?

Accepted Answer

Yes, costs for maintenance, repairs and fuel are automatically transferred to the Financial Management module, where you can export data to your accounting system. You can also track equipment depreciation and automatically assign costs to projects or departments.

Question 12

Can I track equipment location via GPS?

Accepted Answer

Yes, when connecting GPS telemetry units, you can track the position of mobile equipment instantly, set geofencing (alert when leaving a defined area) and evaluate movement history. This helps prevent theft and optimize equipment usage.

Question 13

How are safety inspections recorded?

Accepted Answer

For machines requiring regular safety inspections (lifting equipment, pressure vessels, etc.), you set inspection intervals. The system alerts about inspection date, after its completion you enter a record with inspection result and upload protocol. History of all inspections is available for audits.

Question 14

Can I generate reports about equipment?

Accepted Answer

Yes, the system offers extensive reporting options - overview of all equipment, maintenance schedule, operating costs per machine, fault rates, usage on projects, upcoming calibrations, expiring certificates and much more. Reports can be exported to PDF or Excel.

Question 15

Is it possible to attach technical documentation?

Accepted Answer

Yes, to each machine you can attach any files - operating manuals, technical sheets, service manuals, warranty certificates, calibration certificates, photos, videos. All documentation is thus available in one place, anywhere and anytime.

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